Edit the Name of a Document Library in SharePoint Online

Do you end up struggling to handle your doc libraries successfully attributable to poorly named or outdated library names? Look no additional! Modifying doc library names is an important side of data administration, serving to you keep group and improve person expertise. Whether or not it’s worthwhile to right a typo, align with evolving enterprise wants, or just enhance readability, understanding edit doc library names is crucial for any SharePoint administrator or person.

This text will information you thru the step-by-step strategy of modifying doc library names, offering clear directions and useful ideas to make sure a seamless expertise. We’ll cowl all the pieces from figuring out the suitable permissions to understanding the potential affect of title modifications on present hyperlinks and permissions. By the top of this text, you’ll possess the information and confidence to change doc library names successfully, enabling you to boost the group and accessibility of your SharePoint setting.

Moreover, we’ll delve into finest practices for naming doc libraries, exploring methods for creating significant and constant names that align along with your group’s taxonomy and knowledge structure. By following these tips, you possibly can set up a naming conference that facilitates simple navigation, reduces confusion, and ensures that your doc libraries stay organized and environment friendly over time.

Concerns Earlier than Modifying

Earlier than embarking on the method of modifying a doc library title, it’s important to think about the next essential facets.

1. Affect on Present Hyperlinks and References

Altering the title of a doc library can have an effect on present hyperlinks and references to that library. These might embody hyperlinks, embedded content material, and every other references that explicitly level to the unique library title. It’s essential to evaluate the potential affect on these references and replace them accordingly to keep away from breaking performance.

Mitigation Methods:

Use a hyperlink checker instrument to establish and replace all affected hyperlinks.
Notify customers and stakeholders of the library title change to make sure they’ll regulate their references.
Think about using a redirect service to routinely ahead customers to the brand new library location.

2. Affect on Permissions and Entry

Doc library names are utilized in permission settings to grant or deny entry to particular customers or teams. Modifying the library title might have an effect on these permissions, probably denying entry to licensed customers. It’s important to assessment the permission settings and be certain that the meant entry rights are maintained after the title change.

Mitigation Methods:

Examine the permission settings of the library to establish any affected customers or teams.
Replace the permission settings to replicate the brand new library title.
Notify affected customers and teams in regards to the modifications to make sure they’ll proceed accessing the library as meant.

3. Affect on Search and Metadata

Doc library names are used for indexing and search functions. Altering the title might affect the visibility and retrievability of paperwork throughout the library. Moreover, any metadata related to the library, similar to tags or content material sorts, might should be up to date to replicate the brand new title.

Mitigation Methods:

Assess the affect on search outcomes and take steps to make sure that paperwork are nonetheless simply discoverable.
Replace any metadata related to the library, together with tags, content material sorts, and customized columns.
Notify customers and stakeholders of the potential affect on search and metadata.

Utilizing Significant and Concise Names

When modifying a doc library title, selecting a significant and concise title is essential. An efficient title ought to precisely replicate the library’s content material and its goal throughout the group. This permits customers to simply establish and navigate the library, selling effectivity and lowering confusion.

Listed here are some ideas for creating significant and concise doc library names:

Use key phrases: Embrace related key phrases that describe the library’s subject material. This permits customers to shortly perceive the library’s goal and find the paperwork they want.
Be particular: Keep away from imprecise or generic names. As a substitute, present particular particulars in regards to the library’s content material, such because the undertaking or division it pertains to.
Preserve it concise: Purpose for a reputation that’s between 3-7 phrases in size. A concise title improves readability and makes it simpler for customers to recollect.
Keep away from abbreviations or acronyms: Not all customers could also be conversant in particular abbreviations or acronyms. Use full phrases to make sure clear understanding.
Take into account the viewers: Take into consideration the customers who will primarily entry the library. Select a reputation that resonates with them and aligns with their wants.

Extra Concerns

Along with the information above, think about the next finest practices for modifying doc library names:

Use capitalization constantly: Both capitalize the primary letter of every phrase or solely the primary letter of the primary phrase. Keep consistency all through the title.
Keep away from particular characters: Particular characters, similar to colons, hyphens, or underscores, can break doc hyperlinks or create compatibility points. Stick with letters, numbers, and areas.
Use a naming conference: Set up a naming conference for all doc libraries throughout the group. This ensures consistency and simplifies library administration.
Overview and replace frequently: Because the library’s content material and goal evolve, assessment and replace its title accordingly. This retains the library organized and related.

Examples of Efficient Doc Library Names

Good	Unhealthy
Mission Plan Paperwork	Docs
Advertising Collateral	Advertising Information
Buyer Service Data	Buyer Stuff

Avoiding Areas and Particular Characters

When modifying a doc library title, it is necessary to keep away from utilizing areas and particular characters. Areas may be interpreted as a separator, which might result in confusion when accessing the library. Particular characters, similar to commas, semicolons, and colons, may trigger issues, as they can be utilized for different functions inside SharePoint. As a substitute, use underscores or hyphens to separate phrases within the library title.

Listed here are some particular examples of areas and particular characters to keep away from:

Areas: Do not use areas within the doc library title. Use underscores or hyphens as an alternative.
Commas: Do not use commas within the doc library title. Commas are used to separate record objects, and might trigger confusion in the event that they’re used within the library title.
Semicolons: Do not use semicolons within the doc library title. Semicolons are used to separate statements, and might trigger confusion in the event that they’re used within the library title.
Colons: Do not use colons within the doc library title. Colons are used to introduce a listing or definition, and might trigger confusion in the event that they’re used within the library title.
Different particular characters: Keep away from utilizing different particular characters, similar to exclamation factors, query marks, and ampersands, within the doc library title. These characters may cause issues when the library is accessed or used.

By following these tips, you possibly can assist be certain that your doc library title is evident, simple to grasp, and accessible to all customers.

Listed here are some extra ideas for selecting a doc library title:

Use a reputation that’s descriptive of the library’s contents.
Preserve the title quick and to the purpose.
Keep away from utilizing complicated or ambiguous phrases.
Make certain the title is exclusive throughout the web site.

By following the following tips, you possibly can select a doc library title that’s each efficient and simple to make use of.

Desk of Characters to Keep away from

Character	Purpose
House	Could be interpreted as a separator
Comma	Used to separate record objects
Semicolon	Used to separate statements
Colon	Used to introduce a listing or definition
Exclamation level	Could be complicated when utilized in a library title
Query mark	Could be complicated when utilized in a library title
Ampersand	Could cause issues when the library is accessed or used

Modifying the Doc Library Title in SharePoint On-line

Step 11: Modifying the Doc Library Title by way of PowerShell

PowerShell is a strong instrument that can be utilized to handle SharePoint websites and libraries. You need to use PowerShell to edit the title of a doc library by following these steps:

Open the SharePoint On-line Administration Shell.
Hook up with the SharePoint On-line web site that accommodates the doc library.
Run the next command to get the present title of the doc library:

Get-PnPListItem -Checklist DocumentLibraryName

Run the next command to replace the title of the doc library:

Set-PnPListItem -Checklist DocumentLibraryName -Id DocumentLibraryID -Values @{"Title" = "NewDocumentLibraryName"}

Confirm that the title of the doc library has been up to date.

Extra Info

Listed here are some extra issues to remember when modifying the title of a doc library:

The title of a doc library should be distinctive throughout the web site.
The title of a doc library may be as much as 255 characters lengthy.
The title of a doc library can not include any of the next characters: /, , *, ?, <, >, :, ;, “, |
For those who change the title of a doc library, any hyperlinks to that library will should be up to date.

Instance

The next instance exhibits use PowerShell to edit the title of the doc library named “Paperwork” to “NewDocuments”:

Join-PnPOnline https://contoso.sharepoint.com
Get-PnPListItem -Checklist Paperwork
Set-PnPListItem -Checklist Paperwork -Id 1 -Values @{"Title" = "NewDocuments"}

Troubleshooting

For those who encounter any issues when modifying the title of a doc library, you possibly can strive the next:

Just be sure you have the mandatory permissions to edit the doc library.
Ensure that the title of the doc library is exclusive throughout the web site.
Ensure that the title of the doc library doesn’t include any of the next characters: /, , *, ?, <, >, :, ;, “, |

For those who nonetheless have issues, you possibly can contact Microsoft help for help.

Modifying the Doc Library Title in SharePoint On-Premises

16. Modifying the Doc Library Title in SharePoint On-Premises Utilizing PowerShell

Step 1: Set up the SharePoint On-line Administration Shell

Obtain and set up the SharePoint On-line Administration Shell (SPOMgmt) from the Microsoft Obtain Middle: https://www.microsoft.com/en-us/download/details.aspx?id=35588.
Set up the SPOMgmt module utilizing the next command within the PowerShell console:

Set up-Module SharePointPnPPowerShellOnline

Step 2: Hook up with the SharePoint Web site

Join-PnPOnline -Url "https://<your-sharepoint-site-url>"

Step 3: Get the Doc Library Title

$library = Get-PnPWeb -Id "<web-url>"
$libraryName = $library.Title

Step 4: Replace the Doc Library Title

$libraryName = "New Library Title"
$library.Title = $libraryName
$library.Replace()

Step 5: Disconnect from the SharePoint Web site

Disconnect-PnPOnline

Various PowerShell Technique:

Set-PnPList -Id "<document-library-url>" -Title "New Library Title"

Word:

Exchange <your-sharepoint-site-url> and <document-library-url> with the precise SharePoint web site and doc library URLs respectively.
Guarantee that you’ve got the mandatory permissions to change the doc library title.

Library Title Already Exists Errors

1. Error Dealing with

When creating or modifying a doc library, you might encounter an error if the library title already exists. To deal with this, it is necessary to grasp the error dealing with mechanisms in place.

2. Present Library with the Similar Title

For those who try and create a library with a reputation that matches an present library, you’ll obtain an error message. This error prevents duplicate libraries with the identical title, which might result in confusion and information administration points.

3. Library Title Case Sensitivity

It is important to notice that SharePoint library names are case-sensitive. Because of this a library named “Paperwork” is completely different from a library named “paperwork.” Making an attempt to create a brand new library with the identical title however completely different casing will end in an error.

4. Errors in Completely different Contexts

The error conduct might range relying on the context and motion you’re performing:

Making a New Library: When creating a brand new library, you’ll obtain an error if a library with the identical title already exists.
Modifying an Present Library: For those who try and edit an present library’s title to match an present title, additionally, you will obtain an error.
Transferring or Copying a Library: When transferring or copying a library, the vacation spot web site should not have already got a library with the identical title. In any other case, an error will happen.

5. Error Message Variation

The precise error message you obtain might range relying on the SharePoint model and settings. Frequent error messages embody:

“A library with this title already exists.”
“The desired library title already exists.”
“The library title is already in use.”

6. Deal with Errors

To resolve library title already exists errors, comply with these steps:

Confirm the Library Title: Be certain that the library title you’re utilizing is completely different from any present library names on the location.
Examine Case Sensitivity: Verify that the case of the library title matches the present library title if you’re modifying it.
Select a New Title: If vital, choose a unique title for the library that doesn’t battle with present library names on the location.

7. Greatest Practices for Library Naming

To keep away from library title conflicts and enhance information administration, think about the next finest practices for naming SharePoint libraries:

Descriptive and Distinctive: Select names that precisely describe the aim of the library and are simple to establish.
Brief and Concise: Preserve library names temporary and to the purpose to boost readability and navigation.
Keep away from Particular Characters: Use solely alphanumeric characters and areas to keep away from potential compatibility points with completely different browsers and methods.
Take into account Synonymity: If potential, keep away from creating libraries with comparable names or synonymous phrases to attenuate confusion.
Use a Naming Conference: Set up a constant naming conference throughout all of your SharePoint libraries to boost group and searchability.

8. Extra Concerns

Along with the steps outlined above, maintain these issues in thoughts:

Web site Assortment Recycle Bin: For those who delete a library by mistake, you possibly can restore it from the location assortment recycle bin inside a particular timeframe.
SharePoint Administrator: In case you are unable to resolve the error by yourself, contact your SharePoint administrator for help.
Third-Get together Instruments: There are third-party instruments obtainable that may assist handle SharePoint libraries and resolve naming conflicts.

Customizing Doc Library Columns

Including a New Column

So as to add a brand new column to your doc library, navigate to the library in query and choose the “Settings” icon (gear-shaped) positioned within the top-right nook of the display. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll right down to the “Columns” part and click on on the “Create column” button. Right here, you will have the choice to configure numerous settings to your new column:

Title: Present a descriptive title to your column that precisely displays its goal.
Sort: Choose the information kind of your column, similar to textual content, quantity, date, selection, and so forth.
Description: Enter a short description to assist customers perceive the aim and context of the column.
Required: Examine this field if you need the column to be necessary for every doc within the library.
Enable a number of values: Allow this feature to permit customers to enter a number of values in a single column for every doc.
Hidden: Examine this field to cover the column from the default doc view. Hidden columns can nonetheless be included in views and type templates however are usually not seen in the usual library view.

As soon as you’ve got configured the column settings, click on on the “OK” button to create the brand new column.

Modifying a Column’s Properties

To edit the properties of an present column, navigate to the doc library containing the column and choose the “Settings” icon. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll right down to the “Columns” part and hover over the column you want to edit. An arrow icon will seem to the suitable of the column title. Click on on the arrow icon and choose “Edit” from the drop-down menu.

This may open the “Edit column” dialogue field, the place you possibly can modify the next properties:

Title: Change the title of the column.
Sort: Change the information kind of the column.
Description: Edit the outline of the column.
Required: Allow or disable the necessary requirement for the column.
Enable a number of values: Allow or disable the choice to permit a number of values within the column.
Hidden: Allow or disable the hidden standing of the column.

After making your modifications, click on on the “OK” button to save lots of the modifications.

Deleting a Column

To delete a column from a doc library, navigate to the library containing the column and choose the “Settings” icon. From the drop-down menu, select “Library settings.”

Within the “Library settings” web page, scroll right down to the “Columns” part and hover over the column you want to delete. An arrow icon will seem to the suitable of the column title. Click on on the arrow icon and choose “Delete” from the drop-down menu.

This may immediate you with a affirmation dialogue field. Click on on the “OK” button to substantiate the deletion.

Column Sorts

SharePoint provides all kinds of column sorts to fulfill completely different wants. Listed here are among the generally used column sorts:

Column Sort	Description
Single line of textual content	Shops a single line of textual content, as much as 255 characters.
A number of strains of textual content	Shops a number of strains of textual content, as much as 63,999 characters.
Quantity	Shops numeric values.
Date and Time	Shops date and time values.
Selection	Permits customers to pick out a worth from a pre-defined record of choices.
Lookup	Hyperlinks to a column in one other record or library.
Particular person or Group	Shops the names of customers or teams.

How To Edit A Doc Library Title

Libraries may be renamed to match your group’s requirements and to group associated libraries collectively. For instance, a company may rename Advertising Collateral Library to Collateral Library and transfer it beneath a brand new Paperwork library.

From the location actions menu , choose Web site contents.
Choose Paperwork(or the title of the library that accommodates the library that you just wish to rename).
Hover over the title of the library that you just wish to rename and choose the ellipsis (…) on the suitable.
Choose Edit.
Beneath Title, edit the library title.
Beneath Description (non-compulsory), edit the library description.
Choose Save.

Folks additionally ask about 115 How To Edit A Doc Library Title

How can I rename a library in SharePoint?

To rename a library in SharePoint, comply with these steps:

Go to the SharePoint web site that accommodates the library.

Click on on the "Settings" gear icon within the top-right nook.

Click on on "Web site Contents" within the left-hand menu.

Discover the library that you just wish to rename and click on on it.

Click on on the "Edit" button within the top-right nook.

Beneath the "Title" subject, enter the brand new title for the library.

Click on on the "Save" button.

How can I modify the title of a SharePoint doc library?

To vary the title of a SharePoint doc library, comply with these steps:

Open the SharePoint web site that accommodates the library.

Click on on the "Settings" gear icon within the top-right nook.

Click on on "Web site Contents" within the left-hand menu.

Discover the library that you just wish to rename and click on on it.

Click on on the "Edit" button within the top-right nook.

Beneath the "Title" subject, enter the brand new title for the library.

Click on on the "Save" button.